Top 7 Billing Software Tools for Small Business in 2025

As a small business owner, managing finances efficiently is key to growth—and billing software can make a world of difference. Whether you’re sending invoices, tracking payments, or managing recurring billing, the right tool saves time and helps you get paid faster.

We’ve rounded up the top 7 billing software tools for small businesses in 2025 to help you choose the one that fits your needs.

1. Free 2 Invoice – Best for Free, Simple Invoicing

Free 2 Invoice is perfect for small business owners looking for a no-cost, no-hassle way to create and send invoices. With a user-friendly interface, essential features like invoice tracking, client management, and email delivery, it’s ideal for freelancers, consultants, and sole proprietors.

Highlights:

• 100% free

• Unlimited invoices

• No sign-up required to get started

• Clean, professional invoice templates

Best For: Freelancers, side hustlers, small business starters

2. FreshBooks – Best for Invoicing with Time Tracking

FreshBooks combines intuitive invoicing with robust time-tracking, making it a favorite among service-based businesses. It supports automated reminders, online payments, and detailed financial reports.

Highlights:

• Time tracking built-in

• Customizable invoices

• Client portal and estimates

• Mobile app available

Best For: Consultants, creatives, service professionals

3. QuickBooks Online – Best for Full Accounting Integration

QuickBooks is a leader in small business accounting, and its billing capabilities are top-notch. While more robust than most, it’s great for businesses needing full bookkeeping and invoicing in one platform.

Highlights:

• Integrated invoicing and accounting

• Automatic tax calculations

• Recurring billing and reminders

• Syncs with bank accounts

Best For: Growing businesses, accountants, finance-heavy operations

4. Zoho Invoice – Best for Customization and Automation

Zoho Invoice offers powerful automation tools and deep customization. It’s free for small businesses as of 2025, making it an attractive option with a wide feature set.

Highlights:

• Free for small businesses

• Multilingual & multi-currency support

• Workflow automation

• Client portal and payment gateway integrations

Best For: International businesses, tech-savvy users

5. Wave – Best Free All-in-One Finance Tool

Wave is another standout free platform offering invoicing, accounting, and receipt scanning. While it’s simple, it’s packed with the essentials to manage small business finances effectively.

Highlights:

• Free invoicing and accounting

• Online payments (with fees)

• Simple dashboard and reports

• Ideal for non-technical users

Best For: Solo entrepreneurs, micro-businesses

6. Xero – Best for Collaborating with Accountants

Xero blends billing, bookkeeping, and team collaboration. It’s cloud-based, highly scalable, and integrates with over 1,000 apps, making it a flexible tool for growing businesses.

Highlights:

• Online invoicing with real-time tracking

• Multi-user access

• Mobile billing

• Advanced reporting and analytics

Best For: Teams, businesses working with accountants

7. Bonsai – Best for Freelancers with Contracts & Proposals

Bonsai is built for freelancers and includes invoicing, proposals, contracts, and project management. It’s a sleek all-in-one platform for creatives and consultants who want more than just billing.

Highlights:

• Invoice templates for services

• Automated workflows

• Proposal and contract creation

• Time tracking and project tools

Best For: Freelancers, consultants, creative professionals

Final Thoughts

Choosing the right billing software depends on your business size, budget, and workflow needs. Whether you’re looking for something simple like Free 2 Invoice, or a more comprehensive system like QuickBooks or Xero, there’s a perfect fit waiting to help you streamline your invoicing in 2025.

Ready to get started? Try Free 2 Invoice now and send your first invoice in minutes—for free.